A moving estimate is a written quote detailing the total cost of a relocation, broken down by labor, materials, travel, and specialty services. Professional estimate templates reduce disputes, build customer trust, and satisfy FMCSA regulations for interstate moves — all while helping you close bookings faster with a polished, credible presentation.
A clean, professional layout that customers read in under a minute and sign on the spot.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor — 3 crew × 5 hrs | 15 | $45/hr | $675.00 |
| Travel / drive time | 1.5 hrs | $135 | $135.00 |
| Fuel surcharge | — | 8% | $64.80 |
| Packing materials (boxes, tape) | — | — | $85.00 |
| Wardrobe boxes (3) | 3 | $15 | $45.00 |
| Valuation coverage (basic) | — | Included | $0.00 |
Available in Excel, Word, and PDF formats — formatted, print-ready, and editable.
Book a 15-minute demo and we'll send all three formats directly to your inbox, plus show you how DriveSales generates estimates automatically.
See how DriveSales handles estimates automatically.
Every section your estimates need — from regulatory compliance to closing the deal.
Accuracy is what separates a one-time job from a repeat customer and a 5-star review.
Phone estimates miss 20–30% of items on average. A video survey — or at minimum a detailed room-by-room checklist — gives you the data to price accurately. Underestimating volume is the single biggest source of customer disputes.
Stairs, long carries, freight elevators, and narrow doorways add real labor time. Build explicit line items for each access condition rather than guessing a blanket adjustment. Customers respect transparency, and it protects your margin.
Quote a minimum and maximum time window instead of a single number. "4–6 hours" is more credible than "5 hours" and builds in the buffer you need for unexpected delays without surprising customers at the end of the job.
Customers who don't understand the difference become unhappy customers when the final invoice differs from the estimate. Label the estimate type prominently and explain what it means in plain language — this alone reduces post-move disputes.
An estimate without an expiration is an open-ended liability. Fuel prices, crew availability, and partner rates change. A 30-day validity clause protects your pricing and creates natural urgency to book.
Customers record a short walkthrough video on their phone. Our AI recognizes every item, calculates cubic footage, and produces a fully itemized binding estimate in minutes — no spreadsheet required.
Everything you need to know about writing, sending, and converting professional moving estimates.
DriveSales turns a video walkthrough into a professional, signed estimate in under 5 minutes. Book a demo and we'll send the free template too.